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CDER Standardized Study Data 

8/30/2016

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Standardized study data will be required in commercial IND application submissions for clinical and nonclinical studies that start on or after December 17, 2017.  On CDER's website you can find Study Data Standards Resources that provides specifications for sponsors regarding implementation and submission of clinical and nonclinical study data in standardized format. 
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Electronic Common Technical Document Deadlines

8/30/2016

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The Electronic Common Technical Document (eCTD) is CDER and CBER's standard format for electronic regulatory submissions.  Beginning May 5, 2017, the following submission types: NDA, ANDA, BLA, and Master Files must be submitted in eCTD format.  Commercial IND submissions must be submitted in eCTD format beginning May 5, 2018.  Submissions that do not adhere to the requirements stated in the eCTD guidance will be subject to rejection. 
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Comments on FDA's New "Real-World Evidence" Guidance

8/2/2016

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Class II UDI Compliance Deadline Approaches

7/25/2016

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Today FDA released the DRAFT FDA guidance "Unique Device Identification System: Form and Content of the Unique Device Identifier."  While FDA's final rule was passed September 24, 2014, this is their first guidance on the subject.

This, and its final draft, is a must read for all medical device regulatory professionals.   It's time to update your Labeling SOPs. 

Links from the guidance brought me to the Compliance Dates for UDI Requirements page, found here. 

Importantly, this September 24th, 2016, manufacturers of Class II medical devices must be in compliance with the rule and begin labeling with UDI. 

FDA-Accredited Issuing Agencies are able to help manufacturers put in place the systems required to appropriately label per the UDI rule.

For help with your Class II UDI, visit the Contact page and send me a note.   

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Part 1: Observations from the US House Passed 21st Century Cures Act – Required Guidance Documents and Projected Timelines for Completion

7/12/2016

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The U.S. House of Representative passed the 21st Century Cures Act in July of 2015.  It was then sent over to the U.S. Senate and has since been referred to the Senate Committee on Health, Education, Labor, and Pensions. 
Within this bill there are references to 22 (from my count) guidance documents FDA is required to author if the bill is passed. 
Below is the list guidance documents I identified that the FDA will be required to create or update and complete once the 21st Century Cures Act is signed into law.  I have also included the House of Representatives projected timelines for completion, which may change in the Senate.   Because the Senate has yet to take up and pass this legislation, allowing the President to sign it into law, some of the projected completion dates for certain guidance’s are unlikely to be met.   I will update this list with any changes based on a Senate passed bill.           
Guidance List:
  1. Guidance on the implementation of subsection (y) [development and use of patient experience data to enhance structured risk-benefit assessment framework] of Section 505 (New Drugs) of the Federal Food, Drug, and Cosmetic Act – Not later than 3 years after enactment of this Act, draft guidance published.
  2. Guidance to implement such Section 507: Qualification of Drug Development Tools (biomarkers, surrogate endpoints, etc). – Not later than 24 months after the date of implementation of this Act, draft guidance published
  3. Issue and periodically update guidance to assist sponsors in the development of a precision drug or biological product, including the development of companion diagnostics in the context of a drug development program – Not later than 18 months after the date of the enactment of the 21st Century Cures Act
  4. Draft guidance addressing the use of adaptive trial design for drugs and biological products – Not later than 18 months after the date of the public meeting (update and finalize draft guidance)
  5. Draft guidance on the use of Bayesian methods in the development and regulatory review and approval or licensure of drugs and biological products. – Not later than 48 months after the date of the public meeting (update and finalize draft guidance)
  6. Guidance for industry on the circumstances under which sponsors of drugs and the Secretary may rely on evidence from clinical experience for the purposes described in subsection (a)(1) or (a)(2) – Not later than 36 months after the date of enactment of this section, issue draft guidance for industry; not later than 48 months after the date of enactment of this section, after providing an opportunity for public comment on the draft guidance, issue final guidance
  7. Guidance for industry on the appropriate standards and methodologies for collection and analysis of evidence from clinical experience submitted for such purposes – Not later than 36 months after the date of enactment of this section, issue draft guidance for industry; not later than 48 months after the date of enactment of this section, after providing an opportunity for public comment on the draft guidance, issue final guidance
  8. Issue final guidance for implementation of the streamlined data review program established under section 505H of the Federal Food, Drug, and Cosmetic Act, and include in such guidance the process for expanding the types of indications to be subject to the streamlined data review program, as authorized by section 505H(c)(1)(B) of such Act – Not later than 24 months after the date of enactment of this Act
  9. Finalizing draft guidance on expanded access; shall clearly define how the Secretary of Health and Human Services interprets and uses adverse drug event data reported by investigators in the case of data reported from use under a request submitted under section 561(b) of the Federal Food, Drug, and Cosmetic Act – Not later than 12 months after the date of enactment of this Act, the Secretary of Health and Human Services shall finalize the draft guidance entitled “Expanded Access to Investigational Drugs for Treatment Use—Qs & As” and dated May 2013.
  10. Guidance on facilitating the responsible dissemination of truthful and non-misleading scientific and medical information not included in the approved labeling of drugs and devices – Not later than 18 months after the date of enactment of this Act
  11. Guidance describing criteria, process, and other general considerations for demonstrating the safety and effectiveness of antibacterial and antifungal drugs to be approved for use in a limited population in accordance with section 505(z) of the Federal Food, Drug, and Cosmetic Act, as added by subsection (b) – Not later than 18 months after the date of enactment of this Act
  12. Final guidance that describes the responsibilities of each agency center regarding its review of combination products. The Secretary shall, after soliciting public comment, review and update the guidance periodically – Not later than 18 months after the date of the enactment of the 21st Century Cures Act
  13. Priority review guidance – Prior to finalizing the guidance under paragraph (1), the Secretary shall propose such guidance for public comment
  14. Criteria for quality system certification – third party quality system assessment program – Draft guidance not later than 12 months after the enactment of the 21st Century Cures Act; and final guidance not later than 12 months after issuance of the draft guidance
  15. DRAFT guidance document updating the October 4, 2002, guidance document entitled ‘The Least Burdensome Provision of the FDA Modernization Act of 1997: Concept and Principles; Final Guidance for FDA and Industry’ – Not later than 12 months after the date of enactment of the 21st Century Cures Act
  16. DRAFT guidance identifying the principles for recognizing standards, to consider the experience with, and reliance on, a standard by other Federal regulatory authorities and the device industry; and whether recognition of a standard will promote harmonization among regulatory authorities in the regulation of devices – Not later than 12 months after the date of the enactment of the 21st Century Cures Act; final guidance not later than 12 months after the close of the public comment period for the draft guidance under clause
  17. Guidance document that defines the criteria for establishing “probable benefit” as that term is used in section 520(m)(2)(C) of the Federal Food, Drug, and Cosmetic Act – Not later than 18 months after the date of enactment of this Act
  18. Draft guidance that revises “Section V. Demonstrating Insignificant Risk of an Erroneous Result ‘Accuracy’” of the guidance entitled “Recommendations for Clinical Laboratory Improvement Amendments of 1988 (CLIA) Waiver Applications for Manufacturers of In Vitro Diagnostic Devices” and dated January 30, 2008 – Not later than 12 months after the date of the enactment of this Act; and Final revised guidance not later than 12 months after the comment period for such draft guidance closes
  19. Regulations and guidance to facilitate the broader use of single, central, or lead institutional review boards – Not later than 36 months after the date of enactment of this Act
  20. Guidance with respect to the implementation of section 3010 of the Public Health Service Act, as added by paragraph (1), including with respect to defining and providing examples of authorized use under applicable State or Federal law of health information – Not later than January 1, 2017
  21. Guidance to clarify the relationship of the provisions of the HIPAA privacy and security law, as defined in section 3009(a)(2) to information blocking – Not later than January 1, 2017
  22. Guidance to further the voluntary transition of health care providers between different certified EHR technology (as defined in section 3000(1) of the Public Health Service Act by removing disincentives to such transition, which may include applying to instances of such a transition the hardship exemption authority under section 1848(a)(7) of the Social Security Act and other provisions of law in existence as of the date of the enactment of this Act. In developing such guidance, the Secretary may consult with the relevant Federal agencies – Not later than January 1, 2018
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A case for open dialogue with your lead FDA reviewer

3/24/2016

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A case for open dialog with your lead FDA reviewer
By John Van Hoven
The Project
A number of years ago I inherited a 510(k) submission from a colleague leaving my organization just a few weeks before the submission was planned to go to the third-party reviewing organization.  I was anxious to start “my own” 510(k) and I jumped at the opportunity to show my regulatory chops on a high exposure project.  Since this project was so far along, I didn’t think I’d have that much to do.  
My previous experience with third-party 510(k)’s was not positive, and I had since heard former FDA personnel disparaging the program’s use, clouding my initial perspective of the project.  
The Problem
Shortly after I picked up the project, I identified a significant risk with the submission strategy - the planned inclusion of a formal meta-analysis utilizing existing clinical literature as clinical evidence supporting the safety and efficacy for the new labeling claim being pursued.  
FDA’s third party guidance outlines the exclusions from the Third-Party Review Program, one being the inclusion of clinical data to determine substantial equivalence, which this meta-analysis fell within.  
These concerns were heard and understood within the organization, but since our plans and strategy had previously been formalized with upper management, the decision was made to stay the course.
So the application was assembled and submitted to the accredited third-party reviewing organization, and then onto the FDA as originally planned.  My role was minimal at best, akin to admin.   
In spite of these efforts, and as many seasoned regulators might guess, the FDA rejected our submission citing the inclusion of meta-analysis as clinical data making it ineligible for the third-party reviewing program. As FDA does, they referred to FDA guidance stating as much. 
Again as FDA does, they took this opportunity to make substantial comments on our attempted formal meta-analysis.  The feedback they provided cited every issue they identified with the study design, execution, reporting, and particularly the study bias. They referenced the Cochrane Handbook for Systematic Reviews of Interventions and the PRISMA Guidelines for us to follow next time. They also recommended we submit a pre-IDE prior to conducting any future systematic literature review.  
Hurdles
This type of feedback and the organizations resistance to it presented unique challenges.  Further adding fuel to the fire, the organizations reaction to FDA feedback regarding previous strategy decisions by current regulatory management was accusatory at best, with questions like:   
If there is an FDA guidance that explicitly outlined this was something not to do, why did we do it?  
How could the Third-Party Reviewer agree to this when their own policies say not to?  [Consistent with what I heard from FDA about their dissatisfaction with the program]  
Who chose to use an organization that doesn’t have policies consistent with regulation and guidance [referring to the accredited third-party reviewing organization]?
The entire regulatory department was on edge to say the least.  
After a number of these discussions between the organization and FDA, we were eventually convinced FDA’s original data request was resolvable, and formal conversations with FDA resumed.
First on the list of change was a complete reworking of our meta-analysis with an outside expert as the primary investigator to alleviate bias.  Then we needed independent statistical analysis while also following standards set out in the Cochrane Handbook or PRISMA Guidelines.  Finally, FDA requested our protocol be reviewed though the pre-IDE program before beginning the evaluation.  
Because this would be the first attempt the organization would make at conducting an investigation with a completely new methodology, the organization considered this to be a high risk project.  In fact, I would later discover executive management estimated our success to be just 5%.  
The Difference
Once discussions between the organization and FDA management had ended, I reached out to the lead reviewer to discuss some thoughts on how to proceed in a less formal manner, given it took months to get this far and we needed to work more efficiently to meet our goals. Instead of including my boss, my boss’s boss, the lead marketing manager, and other engineers, I requested one-on-one time with only the lead reviewer, where we could speak more freely and direct without management involvement.  
Luckily, this reviewer shared this desire to more openly discuss the submission and our plan to move forward.    
During our first conversation, I explained my history with the project, how decisions were made at the organization regarding regulatory submissions, and most importantly though, I shared my desire to work with her, as team members, towards a common goal.  
I also took this opportunity to tell her that we understood what they said, took the requests seriously, and wanted a positive working relationship with FDA. This was a shift from how the organization had historically worked with FDA and something that my reviewer admitted wasn’t taken away from previous conversations.  
As my team worked on the problems over the next few months, the lead reviewer and I had numerous phone conversations and email exchanges discussing FDA’s reasoning for different feedback. This was particularly helpful when discussing solutions with the project team and helped us craft appropriate responses; through this open exchange we were better able to tailor each response to address the precise concern of the reviewer asking the question.  Additionally, it helped me better understand the type of data FDA would accept for new product indications and how that information needed to be presented and justified.  
Over time, as the reviewer and I became more familiar with one another, she was willing to hear and discuss our reservations without feeling as though we were saying ‘no’ to their request.  This helped us leave no concern or caveat unaddressed and the FDA review team knew what to expect in our response.  
The New Submission
It took us two months to hire the Contract Research Organization and complete the protocol for our pre-IDE submission. Considering this was the first time we undertook such a task there was quite a bit of learning, which slowed the process.   
We received FDAs response to our pre-IDE questions within a month.  Even though FDAs response was non-binding, and thus we didn’t have to incorporate everything they suggested, we chose to fully adopt all of FDAs suggested revisions to our protocol and subsequent report.  
It took another 2 months to complete the study and write the new report. We structured the report exactly as outlined in the Cochrane Handbook and included a written description of our actions and the discussion of data relevance in a separate 510(k) application amendment, all submitted together as a response to FDA’s additional information request.  This document explicitly addressed each question, with discussion directly related to the data in the new meta-analysis.  
A few weeks after our response was received at FDA, we were granted clearance for the 510(k), just a number of days before FDAs official 90 day review clock would end. In the end, the organization received the clearance they wanted, further expanding the product’s indication for use beyond our original intent, and my reviewer beat his review goal. Our common goal was met.    
Shortly after we received clearance, I got a phone call from the lead reviewer and his branch chief to thank me for putting together a complete submission that incorporated all the information they requested. The branch chief pointed out that their job was much easier to do, which results in faster review times that are more likely to meet their review goals.  
My Take Away
I view this success, which was given a very high likelihood of failure, as a reflection of the benefit of the time the reviewer and I spent in direct conversation. I felt confident my submission response included necessary information to address each specific reviewer’s concerns. I knew everything wasn’t perfect, but I was willing to stand by and defend our actions and the work that came from them. I could defend that we put every effort into answering their questions.  
FDAs acknowledgement of the completeness and thoroughness of the response was a proud moment for a regulator who spent an awful lot of time defending the strategy. Now knowing the organization put success at 5% and then exceeding their original goals by gaining clearance for more than we originally wanted helps me rationalize the benefit of open dialogue with FDA reviewers.  
I highly recommend reaching out to your FDA reviewer to discuss your shared goal and how you can work together to meet (and possibly exceed) this goal. Do your best to understand the motivations behind each reviewer questioning your submission and make sure your submission directly addresses their concern.  
And finally, if you’re able to have a successful working relationship, let your reviewer know you appreciate their effort. Let their boss know you appreciate their effort. Write a blog post about your positive experience.  The more we show we are willing to work as team members with FDA, the more our common goals will be met.  

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    John Van Hoven, MS

    I started this blog to document my thoughts on working in the medical product regulatory field, in particular my experiences working with the FDA.  I hope you find it somewhat helpful. 

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